Welcome to the 7 Day 7 Tools series, in which I will be sharing with you how I plan out cutting the fat and streamlining my system for 2017. I am techie gal and love testing out different tools. What I have found is that some tools I loved, some I didn’t and sometimes my clients didn’t what I was using. So for 2017 and beyond I have decided to eliminated all unnecessary tools and create a complete system to help ensure my highest productivity and success.
The three areas I will be focusing on are Organization, Time Management, and Automation (mostly social media). If you want to know what I will be using then continue on or skip to the end and learn how you can get your hands on my upcoming eBook, The Essential Resource Directory containing 150+ tools to help you start or grow your own business.
Tool #1: Dropbox for backing up my computer and sharing files with clients
There is nothing worst than loosing everything if something happens to your computer or any device. And when your computer is an essential part of your business then you must have a back up plan. I personal have three – I burn stuff to discs (and will do so until they are obsolete or while I still have a computer with a drive built in), and copy files to both an external hard drive – Western Digital are my favorite (affiliate link) and Dropbox (affiliate link).
What is Dropbox?
Dropbox is a tool that allows you to store your files in the cloud. You can use it to back up your computer and even all of the photos from your phone or tablet. It’s a great way to free up space on your phone, especially if you take a lot of photos. All you have to do it download it your computer and any other device. You will be able to access everything.
Dropbox is and probably will be forever part of my system. My favorite thing to do with Dropbox is to share files with clients and there’s two ways to do it. Method number 1 is sharing a folder with another Dropbox user. Both of you can drop files in that folder and have access to it on your individual devices.
Method number 2 is sharing a link. For example, one of the services I provide as Virtual Assistant is backing up my client’s WordPress sites. Once I have all of the files downloaded to my computer, I organize them into folders and create a zip file. That zip file is uploaded to a folder on my Dropbox account that is dedicated to that particular client. I can then share a link to that file for them to download to their computer.
No more struggling trying to email files. If you are interested in taking Dropbox (affiliate link) for a spin, I recommend that you start off with their 2GB Basic account, which is free. Once you outgrow your free account you can always upgrade to a Pro or Business account. Their paid accounts start at $9.99 and you get 1TB (1,000 GB) of space as well as more features.
Dropbox works on both PCs and Macs. There are even apps available for other Apple devices, Android and Kindle Fire. When you invite your clients to use Dropbox (affiliate link) through your referral link (they must sign up and download the app to their computer or device for it to count), then you both get 250 MB of bonus space. So it’s a win-win situation. Now get to backing up those files!